Using AI for transcription - hints and tips

• Consider whether to use one of the general-purpose AI models (e.g. ChatGPT, Claude, Gemini) or investigate one of the dedicated archival platforms (e.g. Pen To Print, Transkribus, FamilySearch full-text search, OCR2Edit, Koncile)

• Plan for the best results by writing a good prompt:

  • Be specific about the source material

  • Set clear expectations for uncertainty

  • Request faithful reproduction, not interpretation

  • Ask for contextual notes

  • Specify formatting

  • Break up long or difficult documents

• Understand some of the context and concerns around using AI

  • Provide clear source materials, and limit the volume of text submitted

  • Cite and record AI interactions

  • Realise AI’s limitations and make sure you verify independently

  • Be aware privacy - your text may be reused by the AI

  • Consider bias and policy of the AI tool